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Executive Assistant/Office Manager/Bookkeeper

Executive Assistant/Office Manager/Bookkeeper

POSITION: Executive Assistant/Office Manager/Bookkeeper

COMPANY: NUVEW Web Solutions

LOCATION: Crown Point, IN

DESCRIPTION

The Executive Assistant/Office Manager/Bookkeeper will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

This position requires frequent communication and coordination as well as great attention to detail.

DUTIES & RESPONSIBILITIES

  • Assist the Executive Director with daily schedule and duties, including managing the calendar, scheduling appointments and handling personal commitments
  • Provide general administrative support to the NUVEW team
  • Receiving and interacting with visitors
  • Answering and managing incoming calls
  • Maintaining paper and online records and defining office procedures
  • Drafting email correspondence
  • Providing other daily support to staff as needed
  • Perform general office/facilities management duties
  • Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
  • Planning space allocations, layouts, and floor moves as required arranging for and supervising building maintenance
  • Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep
  • Assist with various billing and human resources functions
  • Accurately managing client billing system
  • Creating and reconciling invoices
  • Assisting with processing payments
  • Performing timesheet reviews
  • Posting position openings to job sites and managing flow of incoming candidate applications
  • Assisting new employees with their orientation to the organization.

REQUIRED SKILLS & EXPERIENCE

  • 4+ years of solid administrative experience in an office setting
  • Prior experience working in a start-up/small business environment (preferred)
  • Excellent verbal and written communications
  • Excellent organizational skills and attention to detail
  • Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
  • Proficiency in Microsoft Office Suite and Google Drive
  • Ability to learn new software and establish processes as needed.

ADDITIONAL INFORMATION

  • The position is eligible for bonuses and paid time off after a probationary period. The position does not include health benefits.
  • Hours are Monday – Friday 9:00AM – 5:00PM.
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