315 S. Court St.
Crown Point, IN 46307

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Executive Assistant/Office Manager

Executive Assistant/Office Manager

DESCRIPTION

The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision. This position requires frequent communication and coordination as well as great attention to detail.

DUTIES & RESPONSIBILITIES

• Assist the Executive Director with daily schedule and duties, including managing the calendar, scheduling appointments, and handling personal commitments.
• Provide general administrative support to the NUVEW team
• Receiving and interacting with visitors
• Answering and managing incoming calls
• Maintaining paper and online records and defining office procedures
• Drafting email correspondence
• Providing other daily support to staff as needed.
• Perform general office/facilities management duties
• Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
• Planning space allocations, layouts, and floor moves as required arranging for and supervising building maintenance
• Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
• Assist with various billing and human resources functions
• Accurately managing client management system
• Reconciling invoices
• Assisting accountant with bookkeeping information
• Performing timesheet reviews
• Posting position openings to job sites and managing flow of incoming candidate applications
• Assisting new employees with their orientation to the organization.

REQUIRED SKILLS & EXPERIENCE

• 5+ years of solid administrative experience in an office setting;
• Prior experience working in a start-up/small business environment (preferred);
• Excellent verbal and written communications;
• Excellent organizational skills and attention to detail;
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
• Proficiency in Microsoft Office Suite and Google Drive
• Ability to learn new software and establish processes as needed.

ADDITIONAL INFORMATION

• The position is eligible for bonuses and paid time off after a probationary period. The position does not include health benefits.
• Hours are Monday – Friday 9:00 AM – 5:00 PM.

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